Privacy Policy

INTRODUCTION

Art While Apart respects your privacy and is fully committed to protecting your personal information and using it properly and in compliance with data privacy laws.

This Privacy Policy applies to our websites, including https://www.artwhileapart.org/  (collectively, “Sites”). This Privacy Policy explains what information we collect and use pertaining to art-requesting users, team members and non-users (such as Site visitors) through the Sites, how we use that information, and what choices you have with respect to the information we collect about you. The Sites and our services available via the Sites are collectively called the “Services”.

Please take a few moments to read this Privacy Policy before you access or use the Services. By using or accessing the Art While Apart Sites, you acknowledge that you have read and fully understood this Privacy Policy and our Terms of Service and that they both apply to your use of the Services. If you do not read and fully understand this Privacy Policy, please do not use the Sites or Services. This Privacy Policy is not intended to override the terms of any contract you have with us, nor any rights you might have under applicable data privacy laws. If you have read this policy but would like further clarification, please contact us at artwhileapart [at] gmail [dot] com.

Collected Information

We collect information in order to provide, operate and improve our Sites and Services, to support your use of the Sites or Services, and to enable improvement in navigating our Sites and Services. Additionally, you may choose to provide us with information or feedback.

Purposes

The collection, storage, use and sharing of information provided by art-requesting users and team members will be used to support the operation of Art While Apart in several ways, including:

• As needed to provide and operate the Services, including but not limited to sharing photographs, character information about the pet, email correspondence and social media postings;
• To maintain and regulate our house rules and ToS;
• To comply with a legal obligation or court order or in connection with a legal claim;

Legal Basis for Processing

Art While Apart also collects information of our legitimate interests, if those interests are not overridden by your rights or interests, such as:

1. Providing and improving our Services. We use your information to provide the Services requested by you and in our legitimate interest to improve the Sites and Services;
2. Compliance with the Policies and Terms of Use of affiliated and third-party sites and softwares that we use to operate our Services. We use your information as necessary to comply with our obligation under the Policies and Terms of Use of these parties.

Information Sharing and Disclosure

Information about art-requesting users and team members are necessary in order to fulfill our Services. We may share your information in the following manners and instances:

• Services. In order to fulfill the services, we share information internally within our staff and team members, for the purposes described in this Privacy Policy in the course of facilitating and providing you with our Sites and Services. In addition, should we undergo any change in control, your information may be shared with the parties involved in such an event.
• Service Providers. We engage certain trusted third parties to perform functions and provide services to the sites and forums, such as Squarespace, Google, and Discord. We will share your personal information with these third parties, but only to the extent necessary to perform these services.
• Compliance with laws. We may share your information with these certain third parties.
• Social Media. Our Services include certain Social Media Features, such as posts on and links to Instagram. These Social Media Features may collect information and make use of cookies when visiting their respective sites or apps to enable them to function properly. Social Media Features are hosted by a third party. We will only post content to these Social Media Features with the express written permission of our team members, as stated in our House Rules.

Data Retention

We retain your personal information only for as long as necessary to provide you with our Services and as long as necessary to achieve the purposes explained in this Privacy Policy. However, we may also be required to retain this information to comply with legal and regulatory obligations, to resolve disputes, to enforce our agreements and for administrative tracking and purposes.

Your Rights

If you reside in certain territories, including the EU and California, you have a number of rights in relation to your personal information. While some of these rights apply generally, certain rights apply only in a certain limited cases. These rights are described below:

• Access. You have the right to access and receive a copy of the information we hold about you, by contacting us, according to art. 13(2)(b) GDPR, using the contact information below.
• Change, restrict, delete. You also have rights to change, restrict our use of, or delete your personal information. In the absence of exceptional circumstances, such as data storage for legal reasons and administrative reasons, we will generally delete your personal information upon request.
• Object. You can object to (i) our processing of some of your information based on our legitimate interest and (ii) usage of your information for promotional and marketing messages from us after providing your objection in writing. In such cases, we will delete your personal information unless we have compelling and legitimate grounds to continue using that information or if it is needed for legal reasons.
• Complaint. If you reside in the EU or California and wish to raise a concern about our use of your information, without any prejudice to any other rights you may have, you have the right to do so with your local data protection authority.

Contact

For purposes of EU General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) , we, Art While Apart, are the data controller of any personal information collected about you through your use of the Sites and/or Services. If you have any questions or concerns, you may contact us at artwhileapart [at] gmail [dot] com.